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Chesterfield School Board Emergency Meeting for Monday February 8, 2021

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Chesterfield School Board Emergency Meeting Agenda for Monday February 8, 2021 – 5:00PM Chesterfield Board Members met remotely. Transcription available upon request.

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all right there we go thank you superintendent malay we can move right on call to order at 5:03 p.m. I believe and move right into celebration anyone have it English are starting usually with principal Dion I have two things first one I'd like to have a huge celebration for having the kids back on campus it's a real relief to hear them on the playground and in the hallways and just seeing them back in the for everybody that's a real celebration for us I also like to come in mrs. Hawkins Smith and Mr Lazaro off of the presentation to the town budget committee meeting this would be my 20th year representing to them and I have to say it was probably one of the best we had some very few questions but the questions that were thrown out to us we knew the answer to and I just think they both did an outstanding job well thank you very much and I appreciate hearing that anyone else so before we do just going to ask Janine the same things to State her name where she zoom in from and whether or not she objects to this being recorded Janine Hawkins Smith I am in my dining room at home by myself other people in the house and I do not object you to being recorded or I can send to being recorded whichever so the celebrations that I would share are identical to what Sharon is already shared you know it's just really nice to see the students back in and to hear I hear from folks who are grateful that they were back in the building in the laughter than play The Buzz that comes with it not only in Chesterfield but I know all of our buildings throughout the essay you and to also further extend the kudos to Janine and Scott for job well done to the entire team for a job well done with presenting the budget as as we have been doing over the past couple of weeks and moving forward with the process that we have laid out I just think that given circumstances things could go drastically wrong in the preparedness and the responses have gone right and so many ways so congratulations to everybody it's a job well done we should be proud of that and continue to move forward as we have throughout this crazy crazy school thank you any other celebration hearing none I'm going to move on to public input who is that that's Brian I think Sharon the things Sharon needs Kudos as well because her preparation of the budget made it easier for for Scott to do I'm his she came well prepared for those meeting so she needs Kudos as well everybody assumes that the Billboards budget is the Schoolboy Q no boiling over and I think Sharon spends months in preparation and Penny and byline and the fact that it is so tight by the time it even gets to us it makes our jobs much easier you're so right so yeah absolutely and I I totally agree with that I you know basically was the talking head for the group but anytime I didn't know what I was talking about I knew that Sharon would yeah I'm really glad that you brought that up Brian they just come into the team as a whole but I would say that there is absolutely no principle that knows their budget inside and out better than Sharon knows her budget inside and out she puts a lot of time and effort in and diligence into that if there's a question and you ask her if she'll know exactly what the answer is so very very well done Sharon as always year after year you continue to demonstrate that excellence and I liked it one more thing that I I think it's quite unprecedented that the chair of the budget committee actually also complimented Sharon which almost fell off my chair so good job yeah yeah it was a good solid presentation I think the deliberations with Brian attended Scott attended Sharon attended and Arginine obviously start with a bunch of Eddie and I was also in on it that was a much more difficult process I think we all agree and the fact that we came out on the positive end of the the deliberative session with the budget committee shows how strong the budget is how to work that's been put into it is recognized anything else thank you bright so just because you started public input for anyone who would like to address the board two ways you can do it you can type into the chat that you would like to make a comment to the board and will acknowledge that or you can raise your virtual and and will acknowledge that as well so I don't see anything either a virtual hand or anything in the chat running to approval of the minutes we have both regular and non-public of January 11th 2021 and the special meeting of January 30th 2021 including to non-public Jamaica cruise all three 05 I make a motion to approve all five I second great any amendments Corrections discussion needed I have when I gotta go for it on the mat so I got to see which one it is now it was called a 505 page one when I talked about celebrations it's Mrs will genske and it says led to a house key so it's just a correction for the name of Talos to the regular minutes of January 3rd I think it's the 11th isn't it sorry I'm looking at the wall jansky woj e n s k i okay I got it sorry I made I made my best guess that was pretty good everybody remembers Adele dazeem performing at the Oscars right super thank you for catching that Sharon that's the new name for me too so I was going to ask you later on any other corrections to the minutes hearing. I think we're ready for roll call Superintendent Malloy I just muted myself Janine yes yes Erin yes yes and Carries 5-0 thank you I have bills and manifest finance committee recommends the acceptance of text number 1014 830-210-1488 8 in the amount of 1206800 and $2.05 are the committee not me so I will need a second on that second and questions discussion earring Dunn I Believe we're ready for roll call Superintendent Malay Agra yes Jeanine yes yes Aaron yes and amen yes motion carries 5-0 thank you moving on to reports we begin with the business manager Financial reports are in the drive superintendent Malay is also sharing them on the screen thank you Rob all the there is a change in the revenue this month we have received about $5,800 more in tuition this year than budget so that's always a positive when we exceed revenues unexpectedly that's really the only change in the revenue projection we've had a couple of minor changes you can see highlighted involved in my notes to the right in our expenses we have a little over a budget showing deficit of $4,900 in the miscellaneous expenses line for regular education but still showing in overall projected surplus of 17,000 at budget line for the end of the year free scroll down to the special instruction we have gone from a projected surplus of $3,493 over ejected episode of $1,380 and that is based on forty eight hundred $3 in contracted Services Network the rest of our expenses you'll notice that we had staff development that was $4,300 projected Surplus for professional staff development that is now back at zero and I do believe that that is just glad you said 4300 that was a deficit now back up to being on budget and I do believe that was because I'm using the cares funding payback like that we had over expended to the covid-19 we have special education consultation a we were projected to be on budget now we're projecting a 71 hundred and $75 deficit again for contractual Services I believe that is for testing School Board dollar deficit in a lot of that was due to go Jason's for this year that is really the only things that have changed this was not a lot of movement we went from an overall and we are projected surplus of 70 mm $704 last month to $64,241 this month if you have any questions I'll be happy to answer them cuz I have a motion to accept please sorry we forgot to do that at the beginning report second discussion questions for Scott Lazaro I just quit, and I want to make sure that this by now the report is being forwarded either through Janine or from the essential office to the chair or Secretary of the budget committee as they like to have it when we have it has to be first dental office I can't forward I tried once and it like it's all locked up and I mean I have been doing that I will continue thanks for confirming that not a problem any other questions or just Omni financial report okay superintendent Malay ready for roll call Agra yes Janine yes yes Erin yes Amy yes motion carries 5-0 thank you next agenda item is the budget and warrants finalization so we had the budget that we've presented and I am working on putting that into the dra website as we had no changes after our meeting the budget committee so that should be as we discussed it last so are we all set then no need to take action regarding the warrant or anything else that's all we have made no changes since the board last approved excellent thank U District meeting preparation everyone is aware of the February 20 7th date and the arch thank you sorry I have it up I'm just having trouble turning my head as quickly just keep in mind the dates and the time and our need to meet prior in order to be fully prepared we have our own meeting set as well just prior to the public hearing that's on the dates but not the times I will go over that for you Mega so as you all are aware we are facilitating the drive-thru but which requires us to have two virtual meeting to present the warrant articles and the process to receive public input and feedback and comment and then to review the public feedback in a second virtual so the first virtual meeting is on February 27th at 2 p.m. the second virtual meeting after we get the input from the public is scheduled for March 4th at 7 p.m. and then the actual drive-thru boat will be on March 9th from 10 a.m. to 7 p.m. Janine has a bunch of Mitty given you any indication that they're going to need through the select board that sits on their they're going to need volunteers from the school board again with respect to managing that day I know they did their own laugh here at the highway department and did not ask for any assistance but because we're combining I did know if they if it had come up during your session with them no there's a meeting tomorrow so maybe I can check if you could reach out and just make sure that if they are in the age of any of us for assistance in any particular segment of the structure that they put through I know Nick has had that question a couple of times and is is more than willing to do his fair share so that would be great and please let us know okay any questions anything that comes up just reach out and central office myself Janine will do our best to answer we can move on then to the principal's report which is also again included in your drive I'm just going to turn enrollment is down to 254 get a phone call today we have three students returning after March break so that'll bring our numbers back up mr. Campbell and I will be working closely with the Middle School staff on competencies and then the rest of the staff is well on and we're hoping to collaborate a little bit with what so that our Middle School teachers will have somebody to work within the same content area I sent an email to parents last night talking about the possibility of bringing students in on Wednesdays from 8 a.m. to 11 these are students that I've been identifying through test scores and attendance who need tier 2 or tier 3 intervention it allow staff to keep the group very small and give some one-on-one attention to these children I have given listen to my staff and I'll be meeting individually with each staff member to review the list and see how they feel about those kids so then they'll be reaching out to parents Paul is all set to do transportation and we will be able to give those kids a bag lunch before they leave so that'll be that'll be great let's see what else I have here my goal is to be working with the staff we have a meeting this Wednesday at 2:30 I'm hoping to keep it within an hour to just review our plan and see how things are moving for so that we can return to four days a week of instruction that would be my goal to do that after February vacation if possible Rob sent an email out today in a family showing that the numbers are coming down in Cheshire county so I'm hopeful maybe in another 3 weeks will be in a nice safe spot to be able to do that I do want to bring to the board's attention again Robinson to send an email that he sent out we do have several staff that will be traveling for February vacation they've come to me in advance I am seriously trying to find a Subs I have called former candidate to applied for positions to see if they'd be interested as each person will have to quarantine for 10 days upon their return from their travel don't me put a little bit of a strain on the staff but I'm doing the best I can SAU Safety Committee has printed new safety cards that have been distributed to staff will be working on the protocols just practicing them we haven't had a lot of fire drill I've been really difficult not being in school now that we have him back in school or trying to use our time oh nice display their Rob there in that same urgency chart and then the last thing is I have had a request from staff about the 10th be set back up in the spring and I'm going to ask Nick to please put that on our future facilities agenda so we can discuss it because we will have to talk about where the money's going to come from to raise them again as well as to pay for the permits and so on and that's what I have for this month great any questions for principal Dan have a question it's maybe Rob you can answer do first I have the ability to have a negative test result to avoid a 10-day quarantine and and the timeliness of that would that even be effective the guidance is clear from the state and the 10-day quarantine. Can be reduced to 7 days if there is a negative PCR bass test on day 6 or 7 it can't be on day 5 or day for but it has to be taken on six or seven and then that 10 day can be reduced to 7 there are a couple of exceptions regarding travel that the memorandum that went out to staff today chelated there is what is known as essential travel which is an exception to the quarantine and there are exceptions to those who have received both rounds of vaccinations and have gone be on the 14th . after the second one as well as exceptions to those who have tested positive within the last 90 days but beyond that there are not any exceptions I know this is some of these are changing day today and I look for the stuff between that that that find reading sometimes you read it so many times you don't catch it but I know you kept everything so thank you any other questions for the principal's report okay we can move on to the report of the office of the superintendent so just keeping with that that practice of providing you a written one every month that's included in your drive you continue to receive the weekly updates and last week you got a two-for-one as we updated some of the guidance to the line with health officials guidance that was released we're constantly receiving and monitoring the guidance that comes from our house officials to make sure that our procedures and Protocols are in alignment with them and when they are not we need to update to make sure that they are that's what we done throughout the entire school year as we have a line are protocols with the health guidance because they are the experts on this and so when it changes we need to Zig or we need to decide the little bit we do that before we do we take little bit of a pause to make sure we understand the new guidance and what I did with this last round because it was a little more substantial with regard to the amount of updates attributed with the principles and I reviewed it with the nurses there was really nothing that was controversial because it was pretty well laid out from from the state health offices public health health and human services and once that had that process completed made it available for all of our stakeholders hopefully this week you won't get a two-for-one hopefully you'll only get the One update and you can wait until next week before you get anything else from me but you never know when it happens and you know we want to make sure we're communicate and providing you that feedback in that information thanks Robin going to have any questions for the superintendent's report Brian's you have anything you want to add I'm good thank you sing No More discussion we can move on to any school board meetings attended that you would like to for back to I think she needs kept us all pretty in the loop with budget committee is there anything you want to add Janine I know I talk too much anyone else anything to bring back to the board I know Nick you attended the virtual delegates assembly how was that experience for you well was not as good it is in Concord when you got to ruble elbows with school board members from all over the state and you know it was pretty straight ahead I voted another way we voted there was some discussion at the end about bring up some other things that you know what's on the agenda what very much like these are on online school board meetings compared to normal ones yeah they do engage a private contractor to do the voting and facilitating so that they were within guidelines and parameters and I think there was a learning curve for some of the defendants on that but otherwise that you write the thing that was really missing was that ability to have the discussions and the collegiality and in this case it would have been nice for for you to be able to say well how did your board handle this the most valuable time I think that we get when we all meet but are pretty big lot of help wishing that there usually is like you should they have the board of the Year there and they give a presentation on effective School boarding and you know and feel question so you noticed basically I'm a lot more business this year although I think though you did hear they're going to do a name for an in-person at the delegates assembly once more in the fall switch to way fall date from here on out hopefully so cross your fingers everyone super will thank you any other school board report house I did are safety facilities an agenda item and I think we need to get our safety facilities on the calendar but Sharon in light of the fact that there hasn't been in person since prior year can you expand it all on anything needed beyond that for the safety facilities or how you're proceeding and do you have everything you need and how's everything working yet Nick and I can touch my story super okay but that was that's that's probably a good point of interest to continue with and add to our meeting structure is there any other report out from anyone K moving on to the old business we have the calendar you will see in your your I drive you have the Chesterfield proposed as well as the king District calendar draft number 3 and ours is from December 10th that is the next item will be looking at are there any big changes that you want to point out on our calendar I did get feedback from both unions I think the biggest thing that they are asking I would support would be the January 26th Workshop day and that's the day that the high school typically has for their transition they'd like to have that as a school day with kids specially. look at that week it's pretty broken up and they like to move that to before school which would put the workshop day just like keen on that Friday be after the o and so that would that was the people that would have the same continuity of the 3 days in 4 days in 5 days in and that's a change to the calendar that you feel good about like I could support it like I said if there's an early release the day before its kind of talked to come to school on Monday have an early release Tuesday no school on Wednesday then come back for Thursday Friday I mean if yes that you was planning something on that day I would hope that we would know about it in advance but seems I don't know of anything did we have anything on that Friday no in August no now the only thing was the new staff orientation on the Thursday then nothing on the Friday and then the Chesterfield staff return on that Monday so does this affect our last day in June it will not oh wait that's not true it actually will because with the 26 becoming a school day that will put your last date to the 7th meaning for families having the last day of school Friday instead of Monday by making that an actual day in service day for a workshop and then changing. 26 to an instructional day yeah that bumps instructional day off the end of the calendar keep in mind that we don't do built-in snow days and there's no guarantee that we do your remote days on snow days it's something we're doing now but not in perpetuity I'm so there could be additional days that week anyway I don't want anybody to think that that changes the potential for that happening but I did want to address that that that we would be taking that 20th off as well I like to move to adjust the calendar moving that Workshop day from January to replacing it with a regular school day great we'll can continue the discussion thanks for that and I have one more question there is a workshop scheduled on June 21st that still be that day or would we bump that now to the 20th to the 20th okay thank you so that would also be an adjustment to the calendar that is more reflecting and cohesive with the King calendar on those respect today's now any other questions or discussion are you okay to take action on the couch are this month has Keen approved there's yet Rob anticipated tomorrow night is always if we go first and they make a big change and then we have to make another change once we've accepted it is it prudent to wait until we've seen them approved their calendar I'm not really sure that it's going to be a significant change of any sort I don't anticipate a significant change of Resort to be quite honest with you I believe the board has made a motion and there's no further discussion it sounds like we're ready to take action on that would you like to roll, I would thank you hey go Janine Nick yes Aaron yes and Amy yes I feel bad Amy I'm always calling you last but what I do is I go chair vice-chair than alphabetical by last name so I'll change it up the next time we are have a roll call so did not know exact the end in the beginning of the alphabet I know when I know when I have to put them the unmute button you must be I'll be waiting with so I don't screw you up Denine you are amazing compared to something you are amazing compared to some of the board members at the state's meeting that was that was pretty fun place to take a pill on the back absolutely absolutely well is there any other old business before the board this evening hearing none we can move on to new business is there any new business before the board that was not already dressed on tonight's agenda hearing none I have to stop Sharon just to make sure they're on now there is nothing in the chat either so I just I can't see the chat when I'm sharing my screen gotcha sounds good the next agenda item is just a reminder of all of the future agenda items and actions that will be looking at which leads us to non-public I'm aware of at least one I'll take a motion at this time to go into non Public public a second roll call Amy yes yes okay so I'm what I'm going to do first as I'm going to pause a recording okay everybody who was in the waiting room is now back in the meeting and the board is back from their non-public session and the meeting is once again yours Madam chair call this meeting adjourned at 6:26 p.m. thank you all for being here go home we love you

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Chesterfield School Board Emergency Meeting for Monday February 8, 2021

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