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Harrisville School Board Emergency Meeting for Wednesday, December 16, 2020

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Harrisville School Board Emergency Meeting for for Wednesday, December 16, 2020 – 6:00PM Harrisville Board Members met remotely. Transcription available upon request.

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there's no call the water so we talked about the first one helping the wrong agenda purse no just going to let that carry over I hear you so the first thing we need is a roll up minutes from November 16th regular and December 10th special that emotion Nelly second it all in favor of Butte High amend bills and manifest weed we already got those right cuz I signed I already signed for it cuz I always screw up and take too long so I just did it the first second came through last week I just did it so that's all been signed for choosing my fault so I was like all right end it's got me a backup yes Scott there so make a motion to approve the financial board that's around house flipping back into me I'll make a motion to approve the financial report to have a second take him back second all right so just gushing Scott alright I'm pulling this up so I can share my screen already on the screen buddy thank you rob step idea alright alright so I'll stand at the bottom of the net available projected Surplus for this year is looking like 77075. scroll up there has been no significant changes in the proposed revenues either either way everything seems to be on track for budget looking at our expenses the only thing that you're going to notices that the Keene Middle School and High School tuition we thought we did get an additional high school student I'm so that's where that discrepancy lies there is one additional student as far as a regular instruction expensive and overall no major change there was no major change to a special instruction overall but there was a decrease in tuition to the special key High School KMS special intuition so we we Christian and regular Ed and went down one in special education going on down through the line there is no significant changes in the projections for attendance guidance how cite speech services there was a slight increase in school board Services cost I don't have the notes. details on that one change in that account was related to we have increased in legal costs in those are I do believe I'm related to the impact bargaining yeah so that was the increase there we did have a slight increase in a projected deficit in their Building Services account and that was related just to the building maintenance line items on we have had some issues I believe it was with the generator and the boiler this year so we've had some significant repair cost this year that we're definitely unplanned and unforeseen however when you add all of the increases and decreases to the projected Surplus we end up slightly better off than we were last month with a $77,075 projected Surplus I have a question I don't know if it's related to its reflected there but I was heard through our community member that there was a high school or who has D and roll from Kenai I don't know if that's what's being there reflected airport additional one but I could do it some other time we can discuss the names I don't know if it's that particular student but I know that I just checked this yesterday with Penny who is the one that keeps track of all of the enrollment system set route so that is up-to-date Community member who was familiar with the situation who won make sure that that I was taking care of it looks like it was I told any other questions on the no all in favor excellent Jen that was actually a roll call but you just couldn't hear me I was pointing to him all right I got you all right the next is principal report is all I'm saying all right Michelle hello again we are we've lost a few students we are going around 63 currently we have successfully modification in instructional day we are a hundred as you know a hundred percent remote and I would like to smack blades and some kudos to our students who have been regularly showing up they've been engaged in them cereal attendance has been strong and I just really appreciate their efforts and the efforts on behalf of their family members who are supporting them are we're still using seas and kindergarten first second third and fourth grade in Google classroom and 5th and 6th grade and any students who are experiencing trouble with connectivity power outages internet going down or or being repaired it on I saw the Line crew the other day they were heading through town so we've had a few issues with that but we are providing hard copies of material for any families who need that support we've also Incorporated that into our blizzard bag a plan which I think is timely we will be continuing with regularly scheduled activities so what we hope to do is just continue on with the regular remote school day if it's family or a staff member does not have power or the internet we have a back-up plan those activities are posted on a seesaw and Google Classroom. We're up today and hard copies have also been sent home for those families who need them misses soak will communicate any modifications to the lunch schedule if a blizzard bag Day falls on a Tuesday Friday report cards are in the process of being yelled out we had very successful family teacher conferences on December 4th those were all remote School which has mrs. self has gone above and beyond to package baked cook some really delicious meals for families it's important to know if you don't know already that every student in F u29 18 years old and under are eligible for free meals through June 20-21 that's been an incredible service and gift for our Harrisville families between December 8th and is the 11th Mrs silk * 266 meals from Harrisville all families are welcome to pick up on Tuesdays and Fridays and they can sign up by going to Keene Food Service website or by clicking the weekly email link that we send out I just also would like to give kudos to Lindsay Paris and the Keen Food Service team and mrs. sell it it's really a well-oiled machine and ends again what a gift for our community our students have completed the fall aimsweb benchmarking and both literacy and math we we did combo model somewhere in person somewhere online and students in 4th or 6th grade have completed the fall in assessments and again that was either in person or online we learned a lot about our technology but we're very successful and are optimistic that if we are in a remote model in the future were able to continue to fill out those assessments I'm just hoping I participated in a couple professional development opportunities we both attended the implicit bias series with Johnny Morris at Keene State most recently about holiday celebrations and I able to attend the southwestern principles collaborative meeting in which we learned about the Keene State College study on Wastewater and covid-19 cool things that have come up since I last submit my principles report that I just wanted to put on the boards radar the first is the after-school program and daddy do you like this is an appropriate time need a jump into that so as we look at the our current model and where we were smile and look forward to what the spring may bring us we well I guess I should say on behalf of the some School staff members in and personally I felt like we headed to keep the after-school program alive in some capacity and in order to do. Cassie King the director of the after-school program and I spoke with Dottie and I came up with a new model to mm prove or increase student engagement and connectivity with peers after school so what we are looking to do is create a free opportunity for Harrisville students to participate in after school clubs that would be remote that would primarily focus on social interactions during these unprecedented times these clubs would run for a cycle of about 46 weeks they would be organized by grade level and Miss king would provide again opportunities for students to be able to get together laugh have a good time and also be exposed to Sun JJ materials in Richmond material that would align with what they're also learning in their classrooms daddy did is there anything that I should add to that or that you'd like to add activities 5 minutes for each one you know so they probably be two or three each day do any of the board members have any questions about that greatest like a good use of resources we have any cats fantastic and especially in that world were living in it to give the kids any like and I like I said today you no joking about the whole thing but like the kids coming to school there just say call happy just to have any kind of time we weren't here and we just saying hello and anything to get the fish Wesley social thing where they're not like in class like before they have to be not be listening and paying attention like just purely social is so so fantastic I think he stays cuz are the kids you can just see you're just dying to not I mean to be around to have any kind of interaction with a friend so I think that's fantastic I second that I think it's a fabulous idea is interaction with whistling peers and playing games and doing that sort of thing but just to back up onto your case my family felt that you little remote conferences went well and that the things are it's happened I think it's cuz I'm the only one in the school that you know things seem to be going much better you seem to find a lot of problems and they loved mr. Thomas back up that didn't you know thanks for will let you do it well thank you Claire for that feedback and then certainly if there are areas that are not going as smoothly as we hope that families and community members speak up so that we can work together to solve those challenges that might pop up and inevitably will along the way but we're excited about what this after-school offer will look like and I know that Kathy's got some really unique ideas of certainly we can put the invitation out there is there any school board members would like to join or pop into one of those to see what it's about you're more than welcome to do so thank you that's awesome also giving some feedback around that you're getting out of this blizzard bag yes so I have received some feedback from community members she will have expressed different viewpoints about blizzard bags some are very passionate in their stance that blizzard should should not be an option versions of snow day should follow traditional snow day where we were not in school at all I have had other community members approached me in and very much appreciate the ID blizzard bags and ending the school year and I'm not going all the way through the end of June but I just wanted to put that on the boards radar that there does seem to be be back in in in in a constructive manner where they would like some more information about blizzard bags and the number of families that possibly want to follow that new model so I think it would be worthwhile for us to maybe get some feedback if we do have a blizzard bag day tomorrow as to how that goes and maybe what the community consensus might look like that sounds great I think it's amore are there in 5 cuz we got you know it half or two-thirds of the school doesn't want to have blizzard bags we don't have to force it I don't think you know I appreciate their feedback I think these are you know obviously unprecedented times so where we started like the school year late and to go if we have it could be something to consider for her following you right like next year maybe when we are easing up on the pandemic yeah I didn't we can have like a max number of Blizzard bag days or something I don't know but for this year just get it over with in my opinion sounds good and we just received an application I don't have it ready and prepared for the board yet but the town has asked to rent the school out for the town meeting I'm sorry I will pass that along at our next school board meeting and thanks I have to intervene here because my the chairmanship love you most you guys know where the state of New Hampshire's most recent gold star Award winner was the highest award and getting girls got and she just got off her last interview so that's why she needed mobile. well done body Ed work how is Laffy Taffy thank you for indulging me dancer Avenue bikes a real stuff all that's best for you guys my fault that's okay we did that superintendent info yep. Congratulations Eric and Bonnie that's fantastic I mean what a great accomplishment with a guy now just that's absolutely fabulous out and secondly I want to say thank you to Kate for those inputs from your school Community it just demonstrates you know you're connected missed it with your family and your they're open this with you I think it's very very strong and that's awesome and I appreciate the perspective of our school board president at times or trying something do and hopefully everybody will be great so when we get to the end of the school year although it might feel a little grumbly now and it always close as we are to the holiday break I think it's even more important that we just sort of Brian through that because we're going to have a little. Of downtime coming up very very shortly I expect an announcement in about 12 minutes to come to your email on your cell phone it has been scheduled and so I'm sure you will be getting that very soon and then we'll go and update WMUR right after that really healthy and end in sight full conversation with principles this morning as rethinking what it's going to look like when we do get back to on-site remember when we went into remote we said the intention was to come back on January 14th that is still the intention but we are also paying attention infections that are happening within our school Community even though we're not on site there are still staff and students who are turning up positive so we're paying attention to that we're paying into the rates that have gone up drastically over the past couple weeks kind of leveling and coming down a little bit but not drastically and we're still in the we're still high in the substantial right now so I have absolutely committed to December 28th I know some folks would like me to make that announcement earlier but I want to give every possible chance just if there's any glimmer of hope if there is going to be a Christmas Circle that will be back in the building I want to give it as much time as I possibly can but I also know that folks would prefer that decision to be made before we go to break in large part so that if there's a chance that we're going to be remote then they can consider doing some type of traveling and I just don't think that that's the right reason to make that decision early so December 28th we will make that final determination whether we are the absolutely be back on site or in person or if we're going to extend remote and if we extend will extend for a two-week chunk at a time and not try to do it like in a month-by-month basis will do it two weeks at a time you know I just think that vaccines were received in the city of Keene today that I do know and although there is no specific target audience to start with Melody you're probably I might list really soon you know it's not going to be next September before we're seeing that going further and further into our communities so I was told meeting earlier that they were coming in today whether or not that happened I could not answer but that's what I was in form so I think that we're going to start to see things turning a corner the not-too-distant future I'm in a conversation with some individuals at the medical center they should probably expect things to change in the middle part of next month so if we get if we get any kind of relief ahead of time you know with cases going down that's even a better benefit for us so way too much time on data numbers with pandemic so you know just to be very blunt about it you know this just it's consuming and it's it's it takes a lot of time and work through different Public Health guidance that gets updated it feels almost on a week-by-week basis and now it's just a little bit of an Abrupt turn from one corner to the next I will say that the school nurse is including Carolyn have been very active in the weekly meetings out of Katy Perry Act in the principal weekly meetings and Carolyn has shared her professional Insight Gates shared her professional Insight the nurses have put together documents to help walk individuals call sites through what quarantining. Look like and also create a document that can be used to give to parents so that they'll understand it as well they're just flushing that out and making it a little bit more user-friendly play the first version was really thorough and excellent as an internal document but if you gave it to somebody who was not perhaps a school nurse or an whatever the case might be it just might look a little overwhelming you know so they're trying to soften that a little bit so it doesn't feel so heavy when communication goes home to a parent and that's where that effort is at this point in time I think besides that you get the regular update starting next month you'll get a typical superintendent report for the first time since February of 2020 so you'll have a report in your drive next month instead of only the weekly updates I plan to continue those as well but you know it's time to say alright this this year is behind us you know let's move forward let's let's start heading back to a little bit more normalcy and regularity so you'll see that start in January I look forward to thank you do we have any sau29 committees we had our board meeting on December 2nd the full board approve the budget that was the main piece of the SAU meeting from forgetting anything. Ear Rob to tell me is pretty much just voting on the budget and passing it through and Melody Claire I don't know if you know this part but Harrisville always pays because it pays 50% on enrollment 50% on land valuation how much we pay for the SAU so even though we have one of those friends of students we have amazingly of the of the seven municipalities in the district we actually are number three in terms of valuation so even though I don't know what the numbers are students in Marlborough. Ferris wheel tomorrow actually pays less than we do because of the property valuation so Soviet I'd rather live are our taxes are still a whole lot lower it lower our also but I suggest you see I don't know if you're how you how well you're aware of that it's always amazing me that little Harris belt is like third on the valuation list of the seven towns or what the plus key and it's that's where the numbers come from that was the big thing at the at the meeting we just to approve the budget and it's a style that was about the flats at so I guess the SAU board committees other than e25 we need to find a new word number for January yes that's a big problem that's yours you need to find somebody to replace you Eric let me know how to get Adam in the hard shell write Adam yeah Eric I think that they need some new blood all those who disagree please sit down think about it it is under a new business all these horses ratings even below that under new business staff recognition yeah that came out of the sou meeting if you recall you're right that is another thing so there was something else so the this actually really good thing that the SAU board advisory but one of the boards that they're all the same board that just made the school board chair and they like six different names but the the meeting came up and the district is the SAU is asking each District which is us to approve a plan that will allow all year-round professional staff I know what the exact same basically not the teacher everyone but the teachers cuz they're already off 23rd and 31st off so administrators maintenance staff will get the day off and if it's like kind of thank you cuz we didn't want that as it doesn't really have an impact on the budget necessarily or but it's a nice way of thanking employees after the the crazy year we've had so it's kind of a thing for that all the buildings are closed and it's it has to be you Animas for it to go through. To be the the each district will approve it for District employees and then it'll go through it's already been approved for the SAU staff provided all the other towns degree at set up record I messed it up cake can I just check real quick would Wells Memorial be closed on the 23rd and 31st anyway I don't know about Kevin but you don't include working on the 23rd and the 31st you don't work meet Kate thank you we're waiting for our cares funds so there was going to be a possibility that I was going to be in one of those 2 days they are not scheduled work days I think my Rob's going okay not scheduled work days the reason I asked that Eric is because yeah like for example Kate's on a 210 day camp and in order for her to receive that gratitude I would recommend at the two compensatory days be considered as floating days that they can use at their convenience between now and the end of June is the beach or changed brain break if they were already yeah. Just so you guys know we did it that the idea was that it's not going to impact the budget any cuz they're at stuck on you pay the same amount of money that we won't be at the won't be at Financial CrossFit is just like a tonight's recognition that they can you know either spend time with their families at the holidays or whatever the situation may be yeah Kate's goes above and beyond that's very gracious Kevin and Linda certainly deserve deserve the time to spend with their family isn't and they they go above and beyond every single day thank you very much I think you guys that's why that's why are we doing it so all right I'll see if I can stay right so the board or I move that we Grant do we should we say the people's names are just the positions he probably be quicker and clean if you say the three that are you okay Grant Linda Putnam Kevin Robbins and Kate Shanks to extra cab Glory Days at their discretion to be used by June 30th 2021 play some Melody second but Jen we're just going to strike the word extra okay to compensatory all in favor Roku Roku Melody I also excellent and they're doing it district-wide so it'll be good so and I'm asking you staff gets out you guys are just going to 23rd and 31st right about us going to work yeah but that's great we only got one more board left to go and if if that's not approved at that board will be working those days you know I couldn't ask our folks to be off while our districts were coming to work so we want to we just want to be consistent and make sure after the crazy I think it's a it's a it's a good solution for everyone to Chevron as something to feel to be happy though I agree but thank you for that congratulations cake feel free to let Kevin and Linda know as well and I'm sure you guys just got your text and email I'll let them know and thank you 7. E4 supporting that as well one team one dream alright so it looks like we have the policy committee you guys fighting meeting you guys want to take that take those reins we wanted to speak to them because you have all the details I did look through it and agreed with it this afternoon ask questions if you do have them as we go the first policy that were recommending and obviously Melody and Sinclair were both part of this so whether you want to wait the first reading or not is up to you but this is the first time this has come to the full board and the first policy was EB which is workplace safety program and Joint Loss Management committee because of the pain action replacing all this it isn't as even though it covers everything it doesn't really say right in the title like joint Loss Management committee and workplace safety and we thought those were really things to have fun in front center and the adjustments we made to the policy of the Smith and stuff was having the headers of wordplay replace a game with that means and Joint Loss Management in what that means so it's just the organization of the current policy changing it required to recommended and we're we're recommending skip questions on that hey the next one is EBV which is school safety that's a new policy that is not required by a law that but we have to have this policy and what this goes through as all the things that are part of school safety and frankly as an essay you work with on school safety and procedures in fact how are some common procedures and I were dealing with emergency but this does include everything from you know drills to assessing you know the climate of feeling safe to being sure that you know refers to the policy about restraint and seclusion reporting a required reporting on you know when there are things that are that have happened in our building if a student has those kinds of things and it does even talk about training programs I'm just goes into a lot of detail questions I agree. very very detailed face on student conduct it talks about you know what we're required to do again removing Jets and exactly what you know needs to happen and you know the level of detail that I recommended is a privately not required however I think you know his principles and it's a good policy for them to have to refer to because remember if you're making the policies for your ear Administration to follow through with and it's really helpful when there's some good guidelines for them and again this is so when we thought we should include even though it's not required 2013 again jld is not required. which is about the school guidance and counseling program American school counselor Association model in the four this is the model that we're embracing talk about school counseling programs can come under pink fluff and they're not and we talked about it you know that we even though it wasn't required suggest a policy that kind of captures the importance of that program questions jld BB is suicide prevention and response this is a new RSA that were implementing and and on this overseas all in a very important topics boots Suicide Prevention and response to it outlines the training that is required how much we have I think Harris was a hundred percent right training I think we have I think we're probably 95% PS I think Rob reported last month you know we are did suicide prevention training is part of her essay you worked out days to help meet that requirement has a 2-hour training and Harris Hill participated it sounds like we have a bunch of people like out of ketchup happen by this year we have until March 20th to get that done or you know why you know that stuff never again another reason that you need a school counselor at the critical member of that team the part that we really thought was very helpful and the definitions and we need to give credit to believe High School really put some energy into making sure that you know what a tryst means when a crisis team is what mental health means that expansion sets with all those germs that you see at the end of the and I think those are extremely helpful to schools and parents to have that that language so very important policy thinking about suicide I hope we never need it okay JLS is a reporting child abuse and neglect this is also require and again this goes through this policy be chose to combine some of what we already had in the past and you know and which you're going to see witches 2012 and we're recommending to resend that one and do this and he'll see that there's some language and stuff that you have the required policy doesn't even begin to have this level of detail but this again the person that you know that implementing a policy to have a good romantic on what to do and then it goes into the detail but you're not required to me all you are required to show proof just expecting you are required to Gandalf a very for pausing this one. I was one of the numbers and letters our goal is to get rid of all the numbers and have all letters at end of the year right cake okay it's only 15 minutes away we make it make it sweet we didn't stay at another meeting yeah we should and if you want to do that tonight we can the next policy is the jdbc and that was never called in to do you need to hurry the lettering for this if you need to Harrisville just pick some letters of the assignment according to replace 5043 and this one instructional diapers now basically the people that are in the before and after school program we chose to leave before even though I think we'll talk more about this as you know I need to be more the early time in arrival time is seems to eliminate the need for a before-school program so we're probably going to be an after school program but we do need a policy that governs you know what it says sand and everything else I think you know when we first started this meeting somebody were on we stop talking about the the procedure to go with it what you do you say on the last page we need to revisit that an update bring that back to you but just to get this changed and we can either you know just keep it in committee and do the whole thing at once or we can just pass the procedure the policy without the procedure and just hang on to if you don't have to have a procedure when you do a policy and so you might decide that any thoughts on that and if you want to just table that one or if you want to update the policy and leave the purse Egypt to the next meeting please and then the last one is the joint last management committee and that is required by law on just noticed even though we talked about it before those are all section of the handbook and then it may seem redundant and repetitive and is in a different section of the book and is required any questions or comments that sounds good to me Subway if you ready Rob is it okay for play the first reading absolutely so the first motion would be to waive the first read and then once you have the approval you could go to a mass approve and rescind emotion to waive the first reading of updated policies I second that motion I am in favor of I'm yes Melanie all right but I'm now so I'll try this I'd like to make a motion to approve new policy e b e b b Jay that I see jld jld BB LF and resend policy 2002 jli mjlf can I skip that you're not rescinding jlf your rescinding 2012 because it was replaced by klf yeah okay updating and you're updating 504 3 2 to a GBC leopard track my location and I'm sticking to it any other discussion hopefully Jen got all that she's her excellent of course she probably finish typing it before you is that it kiniro call Brokaw yes yes yes I do have a number if I may say one thing before we move on I just want to say that if you have a chance to check out on their website here the policies has been really working hard with us trying to get them loaded right up as as soon as it passed quickly getting to be in and really pretty good shape in Harrisville and I just want to be sure that we all recognize the back of the scenes that you know Jake Audrey is doing to make that all happen cuz I think she could recite these by Heart by now. someone that's getting ready for the committee and then she wants getting them ready for her to get loaded on the web and that she's really very proud of the work she's done on this good shape you've got a lot of work on you too and I think though I frankly Kate and I enjoy this I'm going through each one of these policies and I I think a practice I'm going to continue with each year being able to go through them and especially the new staff training how important this is as we move forward I enjoy it Emma Melody and Clary guys make it fun to we have a good time for me to it's got a policy's all day long that's a good that it is not so I make a motion to second day in a row call Eric yeah yes my phone just went crazy cuz I'm not signed in Melody immutable yes and Claire yes tell everyone thanks for coming out at 12 tonight we didn't get even though I appreciate everyone coming out and especially since we got to get ready for tomorrow so thank you all and words Orange happy holidays everybody Five Guys you don't need to call me I got it how you got the email

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Harrisville School Board Emergency Meeting for Wednesday, December 16, 2020

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