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Marlow School Board Budget Work Session for Wednesday, December 09, 2020

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Marlow School Board Budget Work Session for Wednesday, December 09, 2020 – 7:00PM Marlow Board Members met remotely. Transcription available upon request.

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Hugo next time so we are Bass and item on the agenda is the budget so stop all right how is everybody tonight wonderful glad to hear it so I guess we'll start with the pulling up the overview sheet and then get into the details of each line item based off of that if that works for you guys do I have the ability to share my screen Rob ages ago buddy all right let me find the right folder here then I'll share my screen with you are the chairs cream and we're waiting all right so starting at the top with regular instruction the big-ticket items were looking at 1809 % increase in the New Hampshire retirement system south point eight percent each teacher salary 21.02% of each teacher salary we're also looking at a 12.8% projected increase in Keene High School tuition based on enrollment numbers that we can see it this overall that's an increase along with the regular salary and benefits stuff of $34,911 not including whatever negotiate end up at our to be on a warrant article if we want to look at the detail of that exactly how much of each is which we're looking at it's going to warn article is 3 years right yes that is correct so if you do if you need a one-year contract if that happens it'll be built and not on a warn article I'm just going under the pretense right now that we don't have anything so looking if you look at it but I just soe $8,000 the increase is directly related to the increase in the New Hampshire retirement system and we are looking at an increase of 2826 $28,000 in increase with Keene High School tuition slightly increase of about 10,000 and salaries I just based on people steps that kind of settles a little bit so I end up with 34900 increase we also increased replacement in furniture from 500 to 1500 in new equipment from 400 to 1200 Nosler really that big drivers in that in that account really nothing that we can change special education slight decrease in Special Ed currently some of the out-of-district cost projected for next year vs this year but you know that could change we all know any questions on either one of those all right hearing. I'll move on. What's traffic what's driving the change of the just tuition isn't a significant Chunk from year to year is it either enrollment changes or staff changes or well I can pull it up right now so we are looking at solely based on enrollment numbers Dan you don't pay to wish up salary increase in in projected students what is it is the 12% 8 because we have more students going to the high school or is it because the tuition rate went up by 12.8% I guess that's what I the actual tuition rate dipped a little bit Dan okay so we just have more kids going all right it looks like there was 15 and then now it's 17 that is correct Andy rate has decreased play as Rob pointed out we have 17 students going at a rate of $14,511 for a total of $246,687 okay thank you not a problem babe if we look at each Mt Middle School we have one less we have the exact same number of students but it's going up slightly because came in the school tuition went up a little bit pretty much set the decrease in cost for Keene High School projected Key Middle School special ed is down one student in Keene high school special in his down one student as well that's why if you want is a small decrease of 15% in the special ed Middle School cost pretty flat in regular red because of the cost increase any other questions Ubuntu quickly what is why has only increased we watched it the same amount it's just the increase in the benefits and Kay the after retirement system that increase that by $65 attendance of State at the same $50 then F forever there is the next noticeable increase is $1,349 in that is due to our guidance position being the same percentage as last year but we position that we are purchasing from another school now has benefits so there is at the increased there alright Health sweet increased from 10% to 20% stop about guidance I know last year we talked about possibly needing to increase our percentage but we didn't because it would have put it into a benefited position possibly and raising total dramatically so now that it is a benefited position are we still in need of more guidance time and aren't doing it or is it need not Outlet. He's dancing yeah I mean again in covid and hybrid and all that we're getting our meet needs met right now and if our population is changed a little bit since last year as well and if what if some of the things that we would discuss with our moving forward that would change our need level as well I think we're parked it appropriately make sure it wasn't still in need okay sir that's what we're here for go through this and be to make sure there's no questions in health we increased it from 10 to 20% just do especially with covid-19 reading meeting that additional support for Dan in dog and if there's any other specific details that you wanted to share dad Roar it's great to have our current person on board very very knowledgeable and I'll bring you some to speed with a lot of current kinds of best practices and documentation good stuff hey Dan with this put the the nurse in the building more on more days or just one day for no probably news about that if it was possible we try to do it to half days instead of one full day with lots of weed that's what we thought would be what we like try to have happen okay thank you alright so Psych is level funded just the eBenefits increases that we had to budget for this year speech we are increased by $10,625 and that is a purchase service due to projected increase in needs after careful consultation with Liz. I don't think we going to get too much into detail with that that was really the only increase their PT and OT or level-funded the staff support was level funded media is solely in benefits we really didn't we did not increase the percentage at all that stayed at 20% and Boca that is all mentioned mentioned in previous board meeting but we are also factoring in a health benefit of 6% increase in LA and health as well along with the 18% increase to retire School Board Services went up about $2,100 the reasoning behind that is that we have most leads all of that isn't me by annual Gatsby on it that were required to do every other year next year that I'll go back down and we also had a slight increase in the cost of the audit Rigo a three-year contract for that service it was a smaller Grace from last year to the next three years but most of that is the biennial Gatsby audit any questions on any of that something keeps hitting my windows somebody was throwing snowballs at them all right so now the SAU that percentage when $8,296 and that's based on the formula that takes in property valuations and population in relation to every other districts in the SAU so if your proper valuations went up and or population went up in another towns went down every year that's reformulated based on those two factors this year it was an $8,286 increase principal's office that went up $3,879 and that is based mostly on the increase to the New Hampshire retirement system I did not as I do don't put in any kind of increase for principal salaries at the board's decision to make what they want to do there The Building Services set up basically it's level-funded is about $792 from what we budgeted for last year for projects this year list are we have you money general maintenance services like the alarm system Mowing and trimming equipment repairs inspections and testing annual maintenance on the boiler generator playground repair and maintenance we do have $8,000 in the budget this year for carpet replacement then do you want to speak to that project sure good news was we just had our inspection for asbestos and Mike was pretty confident that there was not tile carpet in our classrooms even though we've been that's been identified as an area for multiple years before I came on and so I asked the guy to check Canned Heat around Mike Mike in fact was right it's really just a slab there is no fair no tiles in any of our classrooms where there's carpet our carpet I think we figured out might be around 15 years old when he goes to wash it it's it's just drenches and they try to  as much water out of it but it's really getting thin and so we wanted to start a carpet replacement plan I think right now it says another $8,000 will cover one classroom we don't have a quote yet cuz we just found out about all this about what that would be I think $8,000 would do certainly would do more than one of our classrooms with bows carpet tile square tiles that we want to be putting in so that's a project that we'd like to you know try to do a multi-year carpet replacement in our classrooms and other car the benefits to doing the tile as well as if you have a problem with staying at are something you can just replace a single tile going forward instead of having to replace an entire roof is it really cost effective are the rest of that one is property liability insurance or which really hasn't gone up stodio supplies has 2,200 in it and a thousand dollars for materials for building maintenance electricity is 6500 oil is $7,170 and we have 5,000 budgeted for new equipment new freezer in a carpet extractor so we we we were able to pick up the freezer through our last round of cares money so we're very excited about that and then I think what we projected for the carpet extractor is is low and so it is closer to $4,000 I believe so we will not be asking for a freezer Fishers budget make that 45 okay and that is everything in an hour Building Maintenance line the next line is transportation you see an increase in the transportation line that there's a small increase annual increase in Airbus in contract with the majority of that is an increase to special education transportation cancel that we had one line that went down 15 30 so overall it's an increase of $15,000 just for that not including you know the normal contract increase acerbis tank line level Finance it's only really an increase of $350 and that's where I fingerprints in new hire physicals and stuff like that and basically we just a line that to what we it is more realistic to what we should be spending set of under budgeting that 2020 we spent more than that we had decrease if we weren't using it so now we're really increasing it cuz in the last line is just the $55,000 Federal grant which again is not really an expense cuz it has an offsetting Revenue so it's really doesn't add to the bottom line as far as was raised by taxation there is a slight increase to the transfer to Food Services and last year we had $5,000 transfer to capital reserve that is not reflected in this which is why it shows that that line is down $5,000 should the board want to include any transfers to special tuition Potter capital reserve that we can discuss I guess now if we have any surplus do we want to put in a worn-out of cold to ask that we add any money to our capital reserve is $5,000 won't go very far it should just be there cuz if we do have the money it's a small amount to put into a fund that may require a larger dollar you're down the road like a what do we say of the septic and things like that those are pretty quickly currently have in our currently you have five thousand dollars in capital reserve and I'll tell you what you have in the special education currently we have $171,210 in the tuition trust fund and the capital reserve is down because downloading another thousand dollars that we created capital reserve fund last year with $5,000 yeah didn't you to add the five whenever possible write like you're saying we should put in a line for Todd to another I think I could just be there you mean at this point call Ed got in mail we could change it to 10 if we want to do so you can change it to whatever you want to do just for informational purposes Nelson puts 25000 in either Cajun Pawn in 5002 cap Reserve in a flip-flop at depending on which one is the lowest that year and found out a lot but we haven't enough something or part of something get what we with your suggestion be the increase because Titan currency is that what you're thinking yeah for this year yet 10,000 I think that's reasonable I mean given what we just asked for last year and it being approved I would not I would not think that 10,000 would be terrible but I mean and is completely is basically empty so we we we have to make some effort to have a question of sorts cuz if not then it has to get paid for and we're gonna have to replace whatever break so it's right and I can get wiped out like you're sneaking what get wiped out with one with one septic issue with run whatever so yeah it's a 10 Scott would be my vote what do you think Aaron yeah I agree I think it's good to have it as a standing do you know if we don't on years when we don't have the money we kind of Passover it but I'm Yours and especially now like you said Christy that we're starting from scratch again that it would be important to do now what do we want to put anything into the tuition like put a award article on the tuition trust given our past recent history of meeting the fund and having it through window from over 250,000 down to 170 I think it's good to have something that I don't know so people used to seeing it every year so it's not like when we do have the extra money they like all of a sudden we're trying to do something that you do you know and then passing out all right if we can't afford it I think is something that I don't know not that it builds Goodwill but right yeah start with Ivan day to put 25000 in or 20-25 something like that because that is a far bigger junk yeah what if we were to let it go this is just a thought maybe it's too much but we should be working together it up to it to two hundred I would say right cuz we got we brought it down to 250 so please try to get bring it up to closer to 200 would be more reasonable the real number at this point Thorntown would be asking for two warrants for a total of 35000 if we had a surplus at the end of the year and it will I guess they would be written to stay off to cuz we may only use a portion of it Scott thinking about that I heard I'm sorry so I think I'm trying to remember past practice I know that we put in those articles and in order of importance so it's send a $10,000 capital reserve was founded first because that's the pleated and that if there is funds left then you would find the tuition trust fund and I haven't ordered it as 225 but we could work that way I believe we got had after 10,000 if we only had 17 we couldn't fully fun 25 but we could find the 17 so going to be worded so that can utilize any yeah I will I will look into that I I don't think I don't know that you can't wear that that way so I'll just make sure I'll double-check that or not to exceed can utilize all the money that would be there cuz if that point if we couldn't find that at less than $25,000 amount would go back to the town which I get but there's a needs to be worded so we can actually use any portion that would be remaining all right so I'll just look into that like I said I do you can't wear that that way I'll just double check obviously before we prepare the warrant is there anything else that's in here somewhere that is there anything you want to talk about Dan that I didn't discuss this important trying to go through the budget back up and just woke up know what I'll try to do it and I don't have it I don't have it in at the board level but I will I will also be able to at the end of our for January's meeting is what you know how are Coban funds were used to do some things that we just would not have had the ability to do within our budget and at least get it to the board level maybe something that we want to share with the public to to help them understand you know there were a lot of there were a lot of improvements that we were able to use that money for not only physical plant but structurally as well I'm we we we purchased decodable reading library for struggling readers that's that was like us 3 or $4,000 just that we just wouldn't have been able to get in our budget but we are able to because of being in hybrid and missing so much school on a regular basis and not having direct you know instruction and all those things so we we will break all that down off of Scott and I will make sure we get that to you for the next meeting just so you can see how we use those funds thank you for as far as the covid-19 some tests I know we did receive funding but is I know we can't possibly you know shake the Magic 8 Ball and find out what's going to happen next school year with a sing level on Nest but are we putting anything into the budget Supply wise or are we just going to make me have enough or planning on getting funding for in a more additional state or federal funding is that even a piece of our current budget for next year we have I mean so we are sitting on a large quantity of face covering still and we would have enough I think do not have to make any significant purchase to have a supply on hand for staff and students as needed next year I don't know that's a good question I don't know we accounted for more of the spray liquid spray that we use in our machine you know to missed percentages sanitizing what's a good question I'll have to look into that a little bit more I just wouldn't want I didn't want to leave it out if you know we possibly would need it I don't see there's a reason can you use that sanitizing machine now that we have it just a note call General Health if you can look into that that would be great anyone else have any equation scotter dinner I know this is our first look at there soon will have the next few weeks to dive into it and I'm about to it in January but and he top-level issues at anyone's are having concerns where at I had a question on the service instructor instructional service from Chesterfield on the regular education the 13021 is distinct from them per regular education we went over this and I don't know I'm pretty sure that's our PE teacher Justin Jarvis is our teacher right in my mind immediately went to some conversation that we had about needing to purchase a remote speaker I know it's a lot of numbers and information to digest so a big project and we're not your only client there Scott so we appreciate your time and effort putting all this together and all the people that work there they're so you thank you I don't have any other questions at this point is that I really need to spend a lot more time on the details and you answered just spoke to the big bucks duration and changes so Mister Milano do you have any input their comments or Miss Fraser the only thing that I would say I'm going to pull up my screen because all three of the board members have access to the SAU board shared drive and what Tim put in there for the December 2nd meeting dang was a more detailed explanation I know Scott talked about the property valuation in the enrollment numbers and so you can see a comparison from the valuations that were used for the 2021 school year in the 2122 school year they use a 2018 for this current school year in the 2009 Gene for next year and what it shows is that the property valuation equalized property valuation in Marlow went up by about $8,000 which yielded about a two-point 2.2% increase in that portion of the distribution and then they also use the 1819 average daily membership this school year and the 1924 next school year and you'll see that there was an increase of about 8 students which was an overall increase from 1.04 to 2 I'm sorry 1.24 and combined in proportionment of the entire SAU your contribution is 1.55% this year and going up a total of .16 or .15 I guess you know on his spreadsheet so it looks bigger on your budget document and in that same document there's a little bit more of a written explanation so that you can see that specifically for Marlow towns for the Marlow shares of that so I just wanted to direct I'm to your attention in case you had other questions because it was on your budget it looks like a huge increase but when you look at the overall distribution throughout the essay you you've got the smallest piece of the pie it just looks bigger because your District budget is different than the other District budgets but in terms of the portion that is contributed to the SAU it went up in comparison with all the other contributions like .2% went to 1% or something like that so it just looks bigger on your budget document and it does when you look at it in the global through the glow call ends of the entire essay you but you have access to if my theory really a good idea to have that available maybe a hand out at our budget meeting that might be a really everything you think mailers to all residents just one resident no I just wanted to share that I mean it looks a lot worse when you look at it on your budget documents and then it does when you look at it in comparison to the overall SAU and I think that's important to at least understand that you know that they look the services at we're getting we're paying a very small percentage of that overall budget there as opposed to trying to absorb that expansion cost ourselves because I did get mentioned last year so I can share that with you look like three other districts that decreases enrollment where is Marlow's went up thank you so if our enrollment changes before next year as I change gears budget and it would be for the following year behind right right okay do you know where you know what I'm doing in from Rockefeller Center Okay so it's a 556 if nobody else has any common questions or issues concerns for the bus good purposes then I guess we will adjourn this meeting and pick up at 7 for a regular board meeting consider estrogen Jenn I'm going to stop the recording

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Marlow School Board Budget Work Session for Wednesday, December 09, 2020

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