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Chesterfield School District Meeting Sessions I and II March 2021

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Chesterfield Board Members met remotely. Transcription available upon request.

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I do apologize to everybody presents that that presentation was totally unwarranted if any I did remember any of the names on the screen at that time Michael hinesley I don't know that name he's got an employee okay I would heard you two if you do we call a table either at least three individuals on the screen at that point feel free to let mr. chick ring know any information you have I believe we didn't have that recorded so it will Riyadh airport just in case mr. window Judy Boyer Boyer yes just in case something happens that recording all the information mr. chick range can have would certainly be advantageous that being said I'm going to reintroduce the school board I think everybody heard my earlier Haitian but we have back with us again Agate Cordell is chair the school board Nick belsky is back with us Karen Laskowski is asked to be excused this evening Arginine hockey meth is with us and Amy tree is with Ansari Miami trays with us friendship is here and school Clerk apensar principal Cher and Dionne is with us Anthony SAU assistant superintendent Brian Campbell and our business administrator Scott Lazaro or hear you mister mister Malay joint as well oh that's right to yes Rob Rob malaise superintendent of school this year as well add at this point when Mitchell employee okay at this point I guess we will try again Scott to put up the PowerPoint presentation that you are trying to do it okay I will try that again okay we're good so Prospect so as I said before this is the same concession as permitted by House Bill 1129 the at this point we are going to go through comments that have come in on the various articles and the school board will be addressing those comments and acting on them as it is a Steve fit cording to what they they have for information move forward one slide I believe it is Scott thank you again of just to reiterate the school that school and the town are you utilizing this method through the Hound House Bill 1129 which one into effect in July of 2020 for the purposes of facilitating meetings during this time covid issues in and this is I believe will be a one-time thing has I believe I asked that Neil have to reissue a new order should this ever being at need to happen again in the future stop I had already and spoke to some extent previously the actual voting will take place on Tuesday the 9th from 10. and at the end of this meeting the Warren as it is to be presented to you on Tuesday will be compiled and available by Saturday noon I believe you probably will have it available for that on the school's website for YouTube make make preparations for your voting on Sat on Tuesday you will be allowed to bring a contrary to earlier meetings are you will be allowed to bring this material with you when you come to Bow if you wish to Market up to help you make your decisions on that but this is not what you get on the website is not your Bala you will be issued a separate Bala at that time I'm moving to the public in point garments first question is come up is there any reason to why we can't hold these sessions in person with mass and social distancing at the Town Hall in the school gym and still provide a virtual unfortunately out of my words here hang on Virtual option for those who don't wish to attend in person response to that been provided by the school isn't the house bill was passed and it did support one format or the other if this could be a in-person meeting if we had chosen to do that and did not make any comments as far as running a combination of in person in Virtual participation doesn't bind effort that was suggested it could be possible in theory however the logistical side of that is a much trickier hurdled overcome they require special equipment and either the town or the school currently has when we explored this last summer would have been a significant investment for equipment the may not return the value of the purchase which would lend to the Contracting a service to someone that has the equipment and a setup to facilitate that function we do have a couple of vendors that are capable have the necessary equipment to do this but it would be an added expense the night of the school district four Town budgeted for the estimates we received in the summer ran from $1,400 to $2,000 per event that would have cost the town and the district at combine 5602 $8,000 the subscription for the zoom account that we use on a monthly basis ran us a little under $600 Indiana made more financial status says not to spend the money on a couple of one-time events in a mess in the platform that could be used regularly please no and Ice barrier please note that this is not a reflection anyone's personal belief about being in person or not this is simply an explanation on the also we'll just go challenges of facilitating both an in-person and a virtual Town district meeting I would also add to that commentary this meeting probably could have been virtual 2 at actually held this as a town meeting with the addition of people being remote presence another batch of issues for us in that voting is hey privilege for those who have registered to vote and to control who is on the other end of a zoom length particularly if they are doing it by telephone becomes very difficult to manage if not impossible as well as Gathering those votes so that is another issue that came into the decision to have this in the Drive-Thru format with this utilizing this a house bill 1129 text Scott so the first question that you're going to stay here on your ballot live at the polls on Tuesday is not on the original warrant that you seen posted and a first question is are you in favor of the adoption of the procedures used by this meeting including the prior virtual meetings in the voting process use today if this is not adopted a part of the underlined portion will help you on the ballot I don't think so actually I'm your problem this is not adopted then all other boats shall be deemed with failed in the moderator recessed a meeting for specific date time and place this article will be up for your vote is a very first article if you vote Yes on this article and the majority of the vote is in favor of this article that all action taken on Tuesday on the warrant will be valid if this article fails is it is an oboe and the majority votes no on this article then the total vote on the will work itself out the warrant only will be negated and we will have to look forward to a another opportunity to a vote on the school board the first actual article our first actual article that's that that's a warrant article will be the operating budget warn article to warn Act will not be on your ballot that is to see the reports of agents and Auditors and does not require any Bolt so Article 2 is to see if the district will vote to raise an appropriate amount of eight million eight hundred $27,301 for the support of schools for the payment of salaries to school district school district officials and agents in for the payment for statutory obligations of the district this article does not include Appropriations contained in special or individual articles which is better dress separately this requires a majority vote this was recommended by the budget committee and mended by the school board do I have any comments from the school board at this point or was Republican for I'm sorry I believe Janine will be dissenting the questions were got around warrant number to and upon completion we will take emotion and then going to any further board discussion read the question into the minutes and then you cannot comment question number 1 how is this increase offset by reduction of Staff because of lower attendance if any what percent increase in pay or benefits what pupil enrollment staff number and student ratio of teacher to pupil the board's response attendance is not part of this reduction in that was made to help lower the overall tax burden remove Spanish from 100% to 50% that was the current staff reduction pupil enrollment is currently 258 however with covid-19 families told their students to homes or 10 private school we need to account for those students should they return our enrollment projection is 298 question number 2 for the school board I'm aware that the administration was require how to make significant cuts to compensate for the increases in Paul's by both the New Hampshire nhrs addition of 18% I believe that New Hampshire retirement system and gmr is New Edition of 6% what is that acronym for please I'm sorry guaranteed maximum rate as it applies to health benefits health insurance okay might be interested in knowing what Alf were impacted by those cups most accounts were impacted staff and administration really looked at what was critical for next year and what could be pushed to another year in addition we cut Spanish from 100% 50% software was cut 40% the school board also chose to put less into the capital reserve and Expendable trust funds question number 3 anticipated and unanticipated and uncontrolled special education cost are always a factor in budget development is State catastrophic Aid assistance being requested what is current status of state aid in this area what percentage of cost can be reimbursed what is the timeline we are expecting to receive $31,000 in cash navigate in the 2122 school year this is a formula used by the state that reimburses 80% of cost over three times the New Hampshire average cost basis and then 100% of the cost that exceed 10 times in New Hampshire average cost however the state has not been fully funding their obligation and reimburse is roughly 65 cents on the dollar the timeline for this reimbursement is the next fiscal year so any expenses incurred this year will be reimbursed next year question number for if all warrants are approved what will be the total tax impact on individuals families and homes increase is the $273,638 which is 3.2% increase the school property tax increase is $526,833 which is 7.4 percent school property tax rate increase is $1 0055 which is 1.037 1% School tax change on $100,000 property is $100.55 the school tax change on $150,000 property is $150.83 the school tax change on $200,000 property is $201.10 additional warrant articles which include a capital reserve fund transfer building article number three is a total of $10,000 which is an additional tax of $10,000 Expendable trust fund transfer article is a total of $5,000 which is an additional tax of $5,000 to c e a contract which is article number 5 is the total of $36,230 which is an additional tax of $36 $230 and the capital trust but Reserve fund withdrawal is $87,200 which is no additional tax the increase of all warrant articles pass is $1 Point 1224 8.2% total of $541,833 which is a total tax change for the school $100,000 property of $112.24 school tax change on $150,000 property is $168.36 and the school tax change on a $200,000 property it's $224.48 thank you question number 5 what if any egg could be anticipated from the possible passage of the current bill being considered United States Senate as it relates to the reopening of schools ESS are two funds were passed by the United States Senate Chesterfield be receiving an addition $125,000 These funds need to be directly tied to additional expenses realized as a result of covid-19 and need to be expended by September 2023 thank you did the school save any money in transportation cost this year due to frequent remote only days or are we Bound by the terms are of our original contract with the bus company what are the bus cost assumptions for the 2021 to 2022 school year Visa Deez the impact of colon we signed a contract with the bus company even though students were remote the bus company did drop off materials as well as transported a smaller amount of students to the school identified special eggs do still came on site for support services do you have an agreement however that provide the rebate for fuel cost Sunday's the buses do not run the base cost of R22 2021-22 contract will be $304,056 additional van increases the Best Buy $64,890 for a total of $368,946 these figures are based on the assumption that all buses will run every day and does not include any potential savings from the aforementioned USA Friday's the buses do not run thank you question number 7 what services does Chesterfield School get for the $450,000 paid to the district I believe that probably is the sau29 rather than the school district are these services and in particular the associated costs in line with other New Hampshire districts Chesterfield School in the Chesterfield School District received the following Services of individual departments office of superintendent business office services Student Services office Human Resources office and information technology department because of the unique structure of SAU 29 in which each district is a separate entity each district pay significantly less by sharing these services in comparison to districts that staff the services individually take for example a neighbor school district of a similar size to Chesterfield that pays nearly $750,000 for just the services is at a superintendent's office part-time superintendent business office and IT department and you'll quickly see the value that Chesterfield school and District are getting for the amount they are pay a question to ask yours once I was at Malaysia in previous years. It's the same response I'm just Longing To sau29 versus maintaining in-house positions in consultant contractor contractors to provide all services / oversight these study showed a clear advantage to the cost and scope of services we received from sau29 and question number 8 can you please provide a list of the teacher and para assumptions per grade and became the basis for the 2021-2022 budget powers are not assigned to teachers and often their assignments miss shift during the school year Harrah's are placed by what is written in the eye peas and IEP may change during the year so these are constantly changing students move in and out of Chesterfield also fluctuating this number to create the budget principal Dion takes the exact number of students require a divided by 6.57 hours is what an aid works but some of that time is or after school time to collaborate with other staff then she looks at scheduling of the areas students need support in due to confidentiality we try not to identify our special ed students by grade levels at budget time they were 102 hours needed daily to meet the IEP requirements since then several new students were evaluated and found eligible this can be a moving Target but the number is based on actual hours in IEPs find Janine I would ask you to make a motion yet I'd like to make a motion to approve article 3 I'll second now we can move into any board discussion seeing none we can take a roll call on Rob do you want to do what you want me to do it I can do the Roll Call Arginine hockensmith any trade yes the motion carries an affirmative is a unanimous vote what does POI remove to article 3 article 3 is capital reserve article to see if the school district will vote to raise an appropriate the sum of $10,000 to be added to the Capitol Reserve fund established by voters on March V 1990 for the full amount to be raised from taxation and this article is recommended by the budget committee and the Chesterfield school board and get a majority what would be required seeing as there was no public input received on this warrant I will make a motion to move article 3 as presented also thank you Nick any. Russian Gary will take roll call Nick bielski yes Janine hockensmith yes yes yes motion carries in the affirmative and that is by unanimous call thank you move to article for articles for is to see if the district will vote to raise and appropriate to some $5,000 to be added to the special education High School tuition fund established by the voters on March 7th 1992 full amount is to be raised from taxation is articles record by the Chester budget committee and the Chesterfield School Board get a majority vote is required seeing as there were no public input and comments received I will make a motion to move Article 4 has presented on 2nd any discussion we are ready for roll call Gary discussion than Janine hockensmith Janine I'm voting yes Amy treat I said yes Microtel Yes bielski yes again the motion carries unanimously in the affirmative article V I believe collective bargaining agreement to see if the school district will vote to approve the cost items included in the collective bargaining agreement reached by the Chesterfield School District in the chest bill at Education Association which calls for the following increase Susan salaries and benefits at the current Staffing level for the fiscal year 2021 to 2022 estimated increase is $36,230 for the year 22 to 2023 estimated increase is $58,244 for the fiscal year 2023 to 2024 estimated increase is 47 $1,680 and for the fiscal year 2024 to 2025 yes made increase is $66,610 and further to raise an appropriate 30s 1230 dollars for the current fiscal year such some representing the additional cost attributable to the increase in salaries and benefits required by the SD new agreement how's that would be paid at current Staffing levels the board recommends this article and the Chesterfield budget committee recommends this article again this is a majority Bolt are required Gary we do have a question on this warrant National Ward 5 is reference was made at the meetings to certain language changes in the proposed contract extension with the Chesapeake Education Association what were those language changes what was the rationale for making those changes what impact will this have for the teachers and administration moving forward over the next 4 years and I will refer to the public hearing handout created to identify the main points of the agreed-upon contract Chesterfield education Association is a bargaining unit consisting of 32 professional staff or employed in the Chesterfield School District it does review the following items from the warrants the annual increases year one by 1.26% the salary increases of 1.63 year to Total comp increases by 1.94 salary increases of 2.26 years compensation increases by 1.55 salary increases of 1.84 + year for total comp increases by 2.14 with salary increases of 2.53 in 2122 the district will need to raise an appropriate again a repetition of Gary $36,230 for pay and benefits as a result of this agreement will result in an increase of 2.069 cents on the educational property tax rate resulting in $6.88 annually in additional property tax on $1,000 home if TSA that remains constant from 2221 the approximate increase cost for the next three years are 58000 to 44 47,000 686 6610 I might have missed one sorry my glasses are out those are the next three years sorry I'd like to clarify now the language changes which is in direct response to the question these are made to add Clarity around administrative oversight classroom reassignment personal days and allocation of preparation. Staff input on early release initiatives was added to reflect past and present practice practice and there was a removal of confusing language regarding consideration versus recall in job openings in addition to public hearing handout made clear the summary changes to these contract provision with bullet allowing for input from teachers when planning early release days for professional development content extra paid days for teachers that were being transferred to reassigned are now only paid out for those transferred and assigned for administration increases in maximum sick leave accrual by 10 additional days creating an exception Clause to the prohibition of personal day use around Long weekends and school vacations and additionally stipends were increased by $1,000 off up to $9,000 for 15 years of service and $13,000 for 20 years of service I need a motion at this time remove article V as presented I moved in 2nd and Q I meet any discussion or questions hearing none Gary we are ready for roll call Amy treat yes Hager Cornell belsky and Janine hockensmith the motion carries in the affirmative unanimously this point will move to article 6 article 6 is to see what's the school district Shelton School District if warn article number 5 is defeated authorized the governing body to call one special meeting at his option to address Warren Article 5 cost items only requiring the majority vote seeing as there was no public input or comment received I will make a motion to move article 6 as presented any discussion we're ready for roll call Gary echodale yes Janine Hawkins Smith yes and the motion carries in the affirmative thank you the following 107 and that was the last one I withdraw from the capital reserve fund is the purpose of this article to see if the school district will vote to raise an appropriate the sum of $87,200 for roof repairs outline in the district Capital Improvement plan an authorized withdrawal of $87,200 from the capital reserve fund established by voters on March five 1994 created for that purpose as recommended by the school board and by the budget committee get a majority vote required King again as there was no public input or comments received I will make a motion to move article 7 as presented second any discussion seeing none were ready for call Gary Nick bielski Des Moines hockensmith yes Amy tree portal Birmingham unanimously the final articles to transact any other business and they legally come before this meeting and at that point on nothing happened in this format no public comment or input was received motion to move number eight as presented second I don't see any discussion but is there any we're ready for roll call Gary please tree yes Cordell yes and Nick dahlke yes thank you at this point that completes the actual warrant that will be published as I said by Saturday at noon I will be on the school's website and CAG. Sau29. again as I said before you are welcome to download that and print it if you wish and that can be with you to age you and it making your own decisions if you wish to our do so I have not asked this question of the essay you but you have recorded this is this the recording available to the public today wish to view it between now and Tuesday. I will get it to Jacob you first thing in the morning and then Jay works for the 10th Department to post it I would appreciate that check lie with the difficulties we've had tonight Next Step as I said Saturday at 1 p.m. they should be available to you to look at electronically Tuesday March 9th is the next major step in the entire body process as I've discussed earlier the polls will be open from 10 a.m. to 7 p.m. voting is at the Chesterfield Highway garage for those who are not familiar with that location if you go to transfer station and continue on past the gate of the transfer station you'll be at the highway garage Abby the address if you wish to use your GPS is at 39 Brattleboro Road Chesterfield need voting pattern will be a little different than what you experienced last year or Jamison this will be drive-thru voting you will you come up the driveway and you will go around the left hand side of the garage so you will drive completely across the front of the garage there will be a large tent located right on that corner at that location you'll check in and you'll pick up your ballot still be 5 ballots if you'll receive again they are quite lengthy I would strongly advise you to bring a book for clipboard to write on I bring writing materials you will need to have a ID at that time to be checked in at the voter checklist will be at that 10 what we ask is that you present your ID up to the window or stick your arm out arm blade out the window so that the person checking you in and see your ID that there are multiple people in the car that is from Bratayley chap if they are voting each will have to present their IDs in order to receive a ballot at that point you'll receive your balance and all of one last thing as we are asking individuals in the car to have a mask at that time for the protection of our workers you will then proceed from that location down left hand side of the garage and how to the back of the garage where you will be allowed to park and Mark your ballots please take advantage of this do not try to sit in line and end complete your balance because individuals may get done quicker than you or whatever and it will block up traffic after you are completed your balance and and they're ready to return them you'll drive on the other side of the garage back to a tent located near the entrance to the garage when you first came in at that point you will turn in your balance again you will be checked off you do not you need your ID at the second location thank you are you not need your ID at the second at location to deposit your ballot please put them back together in by person preferably for the first people that are collecting those ballots I'll give you all need to give your names and that point you will exit the voting location and you see there is a lacrosse pads there with people coming in so please take care they will likely at least during the peak traffic times like be someone there to facilitate entrance entering and exiting the Please be aware that you are crossing traffic if you are not registered to vote currently you will be allowed to register on day of the voting you cannot do so at this point in time though you are I don't believe you are allowed to do so prior to that day but on the day of voting you are allowed to register in order to register to vote if you look at the picture the highway burn you'll see it says check list on the top of it what you will do as you will turn out of line and drive up to the garage door is in front of the highway burn I believe the plan is to use the passage door that is right on the right hand corner of the burn to the right of the overhead door and inside you'll find supervisors of the checklist you need to bring the appropriate identification proof of residency in the town I believe that probably great I did not ask exactly what that entails leaving it probably entails your driving license red UK Top for identification and if you are Noodle Town if you can bring a or anybody registering You may wish to bring or should bring with you possibly electric bill or some other bill that shows the residency in town point they will register you and you may return to your car and get back in the line to check in at the 10th that's on the corner of the property when all last summer it will be a little more complicated due to the increased paperwork that you're going to need to to handle at this time but we are having a longer window cuz this ancestors started 10 in the morning and we will be accepting Motors till 7 that evening at that point the balance will be taking up I believe the Chesterfield schools the plan still and County of the Bells will take place there if you have any questions certainly call the Chesterfield School 363-8301 alright I'm not you are what an email address would be up for that I don't have got a website address to Don email address but I contact the school or the town offices as both both entities will be using the same system so they should be able to answer any questions you have on on the issues of voting this point I believe I have covered everything that were required to recover the covers meeting by law on a Hausfeld 1129 is there any other business to come before us that the school board as this point I just want to thank everyone for the participation and efforts throughout this process and especially Gary you've been a constant as moderator and it's very comforting to have you at the helm and looking forward to finalizing the voting on Tuesday thank you thank you I got I will again this this meeting will be his has been recorded and the essay you will see to it that it is available so for those of you who know the other people that did not return to the meeting or any of anyone else that would like to see this meeting please share the information that they can do so and we will over the bath time did I really apologize for what you all had to experience seeing that at this point I would adjourn this meeting and Reby recessed until the voting on Tuesday and what at which time we will complete the be warned the bid the business portion of the school meeting I thank you all for attending and restore win or to seeing you on Tuesday thank you have a good night everyone

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Chesterfield School District Meeting Sessions I and II March 2021

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